Every day, your team is juggling fast-moving priorities - covering a new cleaning contract, adding security to an expanding site, backfilling logistics staff. Meanwhile yesterday’s hours need approval and tomorrow’s roster still has to be published. When operations sit across multiple systems, small gaps can become big problems, and before you know it, you’re dealing with payroll errors, compliance risk, or tense client calls.
Karmly eliminates those gaps. It’s an all-in-one platform for roles, rosters, workers, hours, billing, and payroll - built for the speed and complexity of blue-collar labour-hire. That means faster payment, stronger compliance, healthier margins and a calmer workday for everyone involved.
When roles, shifts, hours, pay and billing all live in one system, your entire operation runs on facts – not assumptions. A confirmed shift becomes the same shift that clocks in, gets costed, feeds payroll, and lands on the client invoice, with a full audit trail. No re-keying, no double handling, no shadow spreadsheets.
Your ops team trusts the roster. Payroll trusts the hours. Finance trusts the numbers. And clients see what you see – in real time.
In labour-hire, visibility gaps create chaos – missed start times, last-minute no-shows, payroll questions, billing disputes. Karmly gives everyone a shared view of what’s happening, when, and where.
Candidates get shift alerts and roster updates instantly. They can see their approved timesheets and payslips. Clients can track attendance, approve hours and download invoices without waiting for an email. Your ops team can spot issues early and fix them before they escalate. With everyone aligned, trust flows through the whole network.
Labour-hire isn’t one-size-fits-all. Whether it’s cleaning a hospital wing, or unloading freight at a port, shifts vary by site, pay rules change by client, and margins depend on getting the details right.
Karmly handles client-specific agreements, custom rate tables, night-shift loadings and complex award rules natively – without spreadsheets or workarounds. That means fewer compliance risks, less time spent in payroll, and more confidence across your operation.
Every single shift affects your bottom line. But in most systems, margin clarity comes weeks too late – buried in an export or a month-end report.
Karmly highlights pay-and-bill deltas in real time, so you can spot cost creep early, renegotiate rates quickly, and protect profitability as you go. With tighter control at your fingertips, smarter decisions become part of the daily routine.
Maintain live talent pools segmented by skill, location, security clearance or preferred client, or connect external ATS data where needed to keep your recruitment funnel flowing. Share a job to the pool and watch qualified candidates raise their hands to accept shifts in minutes.
Get the right people to the right place, every time. Karmly’s smart scheduling engine takes into account skills, availability, site permissions, worker preferences and cost – giving your team the tools to allocate jobs efficiently and fairly. Publish rosters with confidence – and easily make changes on the fly when things change.
Design and deliver structured onboarding flows that are easy for workers to follow - and simple for your team to manage. Whether it’s collecting bank details, verifying licences, sending policy sign-offs, or sharing an induction video, every step is streamlined. Track progress in real time, minimise follow-up, and ensure every worker is ready to hit the ground running on day one.
Photo and GPS clock-ins confirm location and identity without expensive hardware. Live timesheets surface exceptions – late starts, early finishes, un-rostered hours – so supervisors can resolve issues on the day, not at payday. Client approvals happen in a click, sealing audit trails and accelerating billing.
Karmly includes full-service payroll that’s built in, not bolted on. Generate pay runs, journals and payslips from approved hours. No exports, no re-keying, no guesswork. Handle complex pay rules with ease. From award interpretations and site loadings to overtime tiers, travel allowances and leave entitlements. Track breaks, reimburse expenses, and stay audit-ready with no double-handling.
Instantly generate every client invoice, whether that’s one per site or many across a portfolio, using advanced, client-specific templates. Automatically attach timesheet approval records for full transparency and fewer disputes. Give clients controlled access to download invoices and historical data whenever they need it, easing the month-end queries.
Karmly puts shift updates, approvals, and two-way messaging in your workers’ hands – no more scattered emails, missed calls or paper trails. Push urgent announcements, coordinate last-minute changes, or respond to worker queries. Whether it’s individual chats or broadcast alerts, everyone stays aligned and accountable – from the back office to the front line.
Dashboards highlight client profitability, gross margin and other key labour-hire metrics in real time. Drill down from high-level trends to individual shift details in two clicks. Turn operational chatter into strategic action - expanding a high-margin contract, addressing a creeping absence trend, renegotiating a low-yield rate card.
In labour-hire, the worker experience isn't an afterthought - it's your front line.
When staff know where they’re going, what they’re earning, and what’s expected - they show up prepared, on time, and ready to work.
Lower no-show rates. Faster onboarding. Happier workers. Every metric that matters to an on-demand workforce moves in the right direction.
Software is only as good as the support behind it. That’s why our success team goes beyond setup. We invest time to understand your workflows, run in-depth training, and stay hands-on as your business scales.
Whether you’re deploying 50 cleaners to a single site, 1,500 security guards across a city, or entering a new industry or region, we’re with you all the way.
Role-specific onboarding so your team hits the ground running.
Experts on hand to help you navigate configuration, scale operations, and unlock value at every stage.
Your feedback informs our roadmap - and your growth shapes the product.
Role-specific onboarding so your team hits the ground running.
Experts on hand to help you navigate configuration, scale operations, and unlock value at every stage.
Your feedback informs our roadmap - and your growth shapes the product.
When it all connects, everything flows. Karmly helps you fill roles faster, pay people right, and stay in control - no matter how complex the job.
©Karmly 2025
©Karmly 2025
