Run your labour hire business with clarity and control.
Jobs, schedules, workers, hours, pay and billing in one platform. Built for the speed and complexity of blue-collar labour hire.
When operations sit across multiple systems, small gaps become big problems. A missing licence. An outdated rate. A half-finished timesheet. Karmly closes the gaps.
“Karmly’s focus on compliance is particularly important in our environment with complex payroll needs. Our team also loves the modern, one-click solution approach and the fact the system is innovative, thoughtful & intuitive.”
General Manager Operations, Accordant
One platform
One shift. One record. From first call to final invoice.
A confirmed shift is the same shift that clocks in, gets costed, feeds payroll and lands on the client invoice. No re-keying, no double handling, no shadow spreadsheets.
01 / 08
Sourcing
Live talent pools by skill, location, clearance or client. Share a shift and qualified workers put their hands up in minutes.
Skills carry review dates, so you can see who is qualified before they’re scheduled. Smart Fill ranks who’s qualified and available, and JobAdder or TrackerRMS placements arrive ready to schedule.
02 / 08
Scheduling
Allocate by skills, availability, site permissions, preferences and cost. Publish with confidence and change on the fly.
Jobs hold the shifts, teams and site rules on one screen. Cost, revenue and labour percentage update as you plan, so you see the margin on a job before a single hour is worked.
03 / 08
Onboarding
Bank details, licences, policy sign-offs and inductions in one guided flow. Every worker ready on day one.
Forms, bank details and documents are collected in the Workspace app, and approved answers write straight to the employee record. No re-keying, and nothing chased by email.
04 / 08
Time and approvals
Clock in from the app, or with a photo on any site tablet. Exceptions surface on the day, and clients approve hours in a click.
Approved time is locked. Any change is revoked, edited and re-approved with the audit trail intact, and scheduled reminders chase empty timesheets before pay day, not after.
05 / 08
Payroll and compliance
Overtime tiers, site loadings, awards and allowances handled natively. Pay runs built from the same time that built the shift.
Karmly is the payroll, not an export to one. Rulesets resolve overtime, penalties and allowances in priority order, so every hour is paid once, and payday filing to IRD, the ATO and super funds is built in.
06 / 08
Client billing
Every invoice generated instantly, per site or across a portfolio, with approvals attached. Fewer disputes, faster payment.
Bill rates come from rate tables and margin rules. Draft hundreds of invoices in one click, each on the client’s own template with timesheets attached, then sync them to Xero.
07 / 08
Worker comms
Shift updates, open shifts and cover requests in every worker’s hand, with two-way chat on the way. Everyone aligned, from back office to front line.
Workers see their shifts, pick up open ones, request leave and read payslips in the Karmly app. Fewer calls to the office, and fewer payroll queries.
08 / 08
Insights
Profitability by client, fill rate by site, cost variance by award. From trend to single shift in two clicks.
Forecast versus actual margin on every job, with alerts when a threshold is crossed. Build chart and table reports, pin them to dashboards, add report packs built for your business, or ask questions through the MCP server.
Karmly Workforce
The shift block
Every detail of a day, in one card.
- Day total Outstanding / total, light until it is all approved.
- Unworked shift Rostered, nothing recorded yet. Warns if overtime is forecast.
- Unapproved time Recorded and waiting on approval.
- Draft time Recorded, not yet sent for approval.
- Ordinary hours The approved ordinary portion of the day.
- Overtime rule One row per rule triggered. Blue in Billing.
- Allowances Allowance cost, shown in Cost view.
- Shift variance Recorded against roster. Up is over, down is under.
Indicators
- Warning badge Overtime, or a forecast allowance. Blue in Billing.
- Status pill Pending, or Draft.
- Variance arrow Red when over roster, green when under.
Why Karmly
Why labour hire teams choose Karmly.
One source of truth
Your ops team trusts the schedule. Payroll trusts the hours. Finance trusts the numbers. And clients see what you see.
Shared visibility
Workers see their shifts, timesheets and payslips. Clients track attendance, approve hours and download invoices without chasing an email.
Built for blue-collar reality
Client-specific agreements, custom rate tables, night loadings and complex awards, handled natively. No spreadsheets, no workarounds.
Live margin clarity
Pay-and-bill deltas in real time, not weeks later in a month-end report. Spot cost creep early and protect margin every day.
Karmly Workspace
A better day for every worker.
In labour hire, the worker experience is your front line. When people know where they’re going, what they’re earning and what’s expected, they turn up prepared and on time.
Fewer no-shows. Faster onboarding. Happier workers.
Discover Karmly Workspace
Built to be trusted. Facts.
Scale
5,000+ businesses paid through FlexiTime Group.
Reliability
99.9% uptime.
Hosted on Microsoft Azure Australia East on the Business Critical tier, with under five minutes of data at risk and recovery in under an hour.
Support
A real person replies in under two hours.
That’s the average time to a first human response on email support, from a team that knows labour hire payroll.
Audit
Every change, on the record.
Field-level audit logging shows what changed, the old and new value, who made the change and when. Records are kept for at least seven years.
Support
Software backed by people.
Whether you’re sending 50 cleaners to one site or 1,500 security guards across a city, we’re with you all the way.
Tailored training
Training tailored to each person on your team, so they hit the ground running.
A dedicated success manager
An expert on hand to help you configure, scale and get more value at every stage.
Constant improvement
Your feedback shapes the roadmap, and your growth shapes the product.
Ready to bring clarity to the chaos?
Fill jobs faster, pay people right and stay in control, however complex the job.